Financial Services

Financial Services serves students, University management, and other stakeholders in making financial decisions by providing professional and reliable financial information. We ensure the financial integrity and security of the institution by safeguarding its assets and by adhering to generally accepted accounting principles and government regulations.

2018 YEAR END PROCESSING CUT-OFF DATES

DOCUMENT OR  FUNCTION

SUBMITTED TO OR PERFORMED BY

MUST BE RECEIVED NO LATER THAN

Employee Expense Reimbursements submitted on line

Ascend

Must be APPROVED by your manager by midnight  on Friday, 12/21/2018 to be included in the Friday, 12/28/2018 paycheck

Check request submitted  on line

Hyland/OnBase

COB, Thursday, 12/13/2018

NOTE: Check requests must be approved in OnBase by COB, Friday, 12/14/2018

Check request submitted for Petty Cash reimbursement

S3 Accounts Payable

COB, Thursday, 12/13/2018

NOTE: Check requests must be approved in OnBase by COB, Friday, 12/14/2018

Purchase Order Requests

S3 Materials Management

COB, Friday, 12/07/2018

Items must be received by Friday, 12/21/18

Purchase of capital items

S3 Materials Management

COB, Friday, 12/07/2018    Items must be received by Friday, 12/21/18

Vendor Invoices

S3 Accounts Payable

COB, Friday, 12/07/2018

NOTE: Invoices must be approved in OnBase by COB, Friday, 12/14/2018

Student timecards for PPE 12/22/2018

SMU Human Resources

Must be submitted to SMU Human Resources no later than 12 noon on Wednesday, 12/19/2018

Student timecards for PPE 01/05/2019

SMU Human Resources

Must be submitted to SMU Human Resources no later than 12 noon on Wednesday, 01/02/2019

Packing slips or receiving documentation

S3 Materials Management

COB, Friday, 12/21/2018

Staff timecards for PPE 12/22/2018

SMU Finance

By 3:00 PM, Wednesday, 12/19/2018

Staff timecards for PPE 01/05/2019

SMU Finance

By 3:00 PM, Wednesday, 01/02/2019

Month-end documentation to Accounting

SMU Finance

Friday, 12/21/2018

Year-end Accrual documentation (see ** below)

SMU Finance

Friday, 12/21/2018

Final Bank Deposit

Bursar/Business Office

Noon, Wednesday, 12/19/2018

 

Financial Services provides two areas of service to the University Community: Finance and the Business Office.

Finance performs all tasks related to maintaining the financial records for the University.  Such tasks include: General Ledger Accounting; Capital and Project Expenditures; Fixed Asset Accounting; Restricted Fund Accounting; Internal, External, Federal, State and local government reporting; tax reporting; External and Internal Audit requirements.  Finance monitors and validates Alta Bates Summit Medical Center processes for all Accounts Payable and Payroll processes for SMU.  Finance interfaces with Sutter Health, ABSMC and SMU staff on any process or procedure changes.

The Business Office provides students with detailed financial statements and information to assist them and their parents in meeting their obligations to the University.  We also provide personalized financial counseling by designing plans and apprising students of other alternative such as financial aid and scholarships in order to successfully and effectively meet each individual's budgeting needs.

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